Quotes and purchase orders


Council is now using VendorPanel for all quotations and local preferred suppliers. This includes a range of supplier relationships - from formally selected panels, to pre-qualified supplier lists and informal contractor groupings by category of work. VendorPanel gives local suppliers an easy and consistent way to hear about quote opportunities from Council.

VendorPanel is free for suppliers and is an open marketplace where suppliers administer their own accounts and are able to update business details as they change.

Register for Vendorpanel Marketplace

There are two types of supplier categories:

  • Ku-ring-gai panel.
  • Marketplace.

Ku-ring-gai Panel 

Ku-ring-gai panel suppliers must have compliance documentation (such as insurance policies) to prequalify for quote requests. You may also need to do a Conserve™ WHS Induction prior to carrying out work for Council. We will let you know in the request for quotation.

Conserve WHS Inductions are carried out by suppliers before works start.

Find out more about Conserve

To register on one of the Ku-ring-gai Panels, please click the relevant link below:

Events and related services 
Cleaning services, education programs, event catering, event operations, event traffic management, lighting and sound production, marketing and promotions, medieval feast and food performance services, staging, stall hire, ticketing/box office services.

Engineering services 
Hydraulic, metal fabrication, minor concrete works, water pipe maintenance, sports court refurbishment, water pump sales and service.

Fleet, automotive services, workshop supplies 
Fleet new operational vehicles, fleet new passenger vehicles, batteries, electrical repairs, mechanical repairs, panel beaters, spare parts and accessories, tyres, windscreen, workshop supplies.

Trade services 
Air conditioning and refrigeration, electrical, fencing, fire extinguisher testing, glaziers, landscaping, liquid waste removal, painting, plant hire, plumbing, surveying, temporary fencing, turf supply, weed spraying.

If the goods/services you supply are not covered by the self-invitation supplier lists above, register on Marketplace.


Marketplace has no prequalification requirements and is used only for goods and services that do not have an established panel or supplier list. Registering with the VendorPanel Marketplace makes suppliers visible to all NSW Councils using VendorPanel.

VendorPanel video instructions and information

Purchase orders 

Purchase orders are legally binding requests to suppliers to provide goods or services. Contractors and suppliers should not supply any goods or services without first receiving a purchase order, which must comply with purchase order terms and conditions.

Suppliers must include the purchase order number on all invoices issued to Council to avoid delays with processing of their accounts when received. Council also has standard terms of 30 days from date of tax invoice.

Professional services

Current Council panels for professional services are being consolidated into one professional services panel where organisations can self register and also have the option to indicate which categories of work relate to their business specialisations or coverage for work issued for quotations below the tender threshold. If a new category needs to be added please contact buyers@krg.nsw.gov.au for assistance.

Register for professional services